I am the brand administrator for our Qualtrics account and up until recently all of the licensed users worked in my office (Institutional Assessment and Research). This made it easy to train new users and make sure they were using the software responsibly. Then, a few months ago, we purchased an additional 5 licenses and decided to let faculty and grad students use them on a temporary basis to conduct research. The unspoken rule was that they were only supposed to use the software for IRB approved research--what I found is that they are administering surveys for their own personal use.
My goal is to develop a set of user guidelines specific to our university and have all new Qualtrics users read and agree to them before they are given access. Does anyone currently have something like this in place? If so, what guidelines do you include? How has it been received?