Global Advanced-Reports Filters

Suite
Strategy & Research
Product
Qualtrics
What's on this page

About Global Advanced-Reports Filters

Sometimes, you only want to create a report about a particular group of respondents. Maybe you’re interested in how respondents from a certain country rated your product, or maybe you only want your report to include data from the last month. You can narrow down the data presented in your reports by using filters. A global filter is a filter that applies to the whole report.

Qtip: The filters you build in a survey project‘s Data & Analysis are also accessible in Advanced-Reports and Results-Reports!
Qtip: You can also add filters to visualizations! That way you don’t have to filter the whole report, and can instead include many separate filtered items on the same report.

Saving and Reloading a Global Filter

Here, we go over how to add a filter (which automatically saves it) and how to use filters you’ve created in the past.

Saving a Filter

Navigate to the Reports tab.
Filters on right of toolbar
Filters on right of toolbar
Open the desired report.
Click Add Filter.
Highlight over your data source.
Select Manage Filters.
Click Create New.
Selecting a field
Selecting a field
Select the Field you want to filter by.
Select your Operator. This is how the responses filtered out by the filter should relate to the Field’s value.
Adding conditions in the Manage filters window
Adding conditions in the Manage filters window
Select the Operand. This is the value of the Field you chose.
Click the plus sign ( + ) or Insert New Condition to add another condition.
Click the minus sign ( – ) to remove a condition.
Click Insert New Condition Set to nest a new condition set under the first.
Name your filter.
Click Save and Apply to finish.

Reloading Filters

Selecting a dropdown of existing filters
Selecting a dropdown of existing filters
Navigate to the Reports tab.
Navigate to the Reports section.
Open the desired report.
Click Filters.
Highlight over your data source.
Select the filter you want to use.

Deselecting a Filter

To view your unfiltered data again, follow the steps in the Reloading a Filter section to deselect your current filter.

Conditions and Condition Sets

Filters work the same in Data & Analysis as they do in Reports – in fact, the filters you create there also appear in Advanced-Reports, and vice versa!

To learn more about building the conditions of your survey, see the following sections of the Filtering Responses support page:

Managing Filters

Navigate to the Reports tab.
Filters on right of toolbar
Filters on right of toolbar
Open the desired report.
Click Filters.
Highlight over your data source.
Select Manage Filters.
Select the filter you want to edit along the left.
A list of existing filters along left of Manange filters window
A list of existing filters along left of Manange filters window
Edit the conditions or rename the filter as desired.
Click Save and Apply.

Copying a Filter

Once on the Managing Filters window, click the copy icon to the right of a filter to create an exact duplicate of it.

copy icon
copy icon

Deleting a Filter

Once on the Managing Filters window, click the X to the right of a filter to delete it permanently.

delete icon
delete icon
Attention: If you delete a filter and the filter is used as a visualization filter or as part of a filter group breakout, then the filter will remain on the visualization until you edit the visualization or interact with it. Once you interact with your visualization, the filter will be automatically removed.

Setting Filters for Additional Data Sources

Every visualization has a Data Source. However, this source doesn’t have to be the survey you’re currently working on. It can be any survey in your account. This is useful if, for example, you want to have a table with your 2018 survey’s data next to a table with your 2017 survey’s data.

When your report contains at least one visualization with a different survey source (e.g., 2018 instead of 2019 data), you are then allowed to manage and reload filters for that survey.

Selecting filters by data source
Selecting filters by data source

To create or manage these filters:

Navigate to the Reports tab.
Navigate to the Reports section.
Open the desired report.
Click Filters.
Highlight over your additional data source.
Select Manage Filters to create a new filter.
Select an existing filter to globally apply that filter to all visualizations with a matching data source that are in the subject report.
Attention: These data sources will only be accessible from the Toolbar after you’ve created at least one visualization with a different data source. See Data Sources for more information.
Qtip: Any filters you create in that survey are available in any other report you pull the data into.

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