Survey Platform - Completed Responses | Qualtrics

Completed Responses

Introduction

Completed Responses include any survey response that was 100% completed by the respondent, as well as any partially completed responses that have been closed out. While both Completed Responses and Responses in Progress appear in the Data tab, only Completed Response data is used in Text and Cross Tabs.

Qtip: A partially completed response can be closed out manually in Responses in Progress or automatically using the Partial Completion setting.

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Filtering Responses

You can filter your responses by specific criteria, allowing for quick searches and  categorizing. Filtering responses works the same way as filtering reports, the main difference being that filters in Reports remain until deleted and filters in Data & Analysis are removed when you leave the module.

Once you’ve applied your filter(s), your response viewer will automatically update to show you the responses that match your criteria. You can see the total number of these responses at the bottom of your response viewer.

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Choosing Columns

You can choose which response information columns you would like to display in your response viewer. The column options include questions, survey metadata, and Embedded Data fields and custom fields.

To choose columns

  1. Navigate to the Data & Analysis module and click Tools.
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  2. Hover over Choose Columns and select the response information you want to display as columns.
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    Selected columns will automatically appear in your response viewer. Note that you can also hover over a column head and click the green plus sign to add columns.

Column Options

You can access additional options for a column by clicking on the column head.

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From here, you can perform the following actions:

  • Sort: Sort the responses in your response viewer by the values in the column (A-Z, Smallest-Largest, etc.).
  • Hide Column: Hide the column from the response viewer.
  • View as Coded Values: View the coded values for each answer rather than the choice text.
  • Move Column Left/Right: Shift the column over one column left or one column right.
  • Edit: Modify values for selected responses in custom fields.

Viewing Individual Responses

  1. Navigate to the Data & Analysis module and find the response you want to view in the response viewer.
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  2. Click the dropdown arrow in the Actions column for that response and choose View Response.
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  3. View the response summary. If desired, click the PDF icon to download a copy of the response report.
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  4. Click Close to return to the response viewer.image01

Exporting an Individual Response to PDF

  1. Navigate to the Data & Analysis module and find the response you want to export.
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  2. Click the dropdown arrow in the Actions column for that response and choose Export to PDF.
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Qtip: You can also export to PDF from within the individual response view.

Deleting Responses

You can easily remove specific responses from your dataset. You can delete by response type (e.g., deleting all preview or generated test responses), select specific responses to delete by hand, or delete responses based on filters.

To delete by responses type

  1. Navigate to the Data & Analysis module and click Tools.
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  2. Select Delete Data and choose the type of response you want to delete.
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  3. Select the checkbox for I am sure I want to delete responses. If desired, select the checkbox for Decrement all quotas for deleted responses. When ready, click Delete responses.2015-10-14_10-24-33

To delete manually selected responses

  1. Navigate to the Data & Analysis module and click the checkbox for the response(s) you want to delete.
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  2. Click With Selected and choose Delete.
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  3. Select the checkbox for I am sure I want to delete responses. If desired, select the checkbox for Decrement all quotas for deleted response. When ready, click Delete responses.
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To delete filtered responses

  1. Navigate to the Data & Analysis module and click Add Filter.
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  2. Enter your filter criteria and select all responses.
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    Qtip: By default, clicking the Select All checkbox will select all the relevant responses on that page of the response viewer. Click the blue Select all responses text to select all the relevant responses in your entire dataset.
  3. Click With Selected and choose Delete.
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  4. Select the checkbox for I am sure I want to delete responses. If desired, select the checkbox for Decrement all quotas for deleted response. When ready, click Delete responses.
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