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Managing Response Data (360)

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Attention: Many links on this page link back to pages regarding standard Qualtrics surveys, not just 360 surveys. Detailed below are the differences you will need to be aware of on each page. While some content may look slightly different when creating your 360 survey, feature functionality remains the same.

Recorded Responses

Recorded Responses include any survey response that was 100% completed by the respondent, as well as any partially completed responses that have been closed out. These responses, unlike Responses in Progress, are included in subject and admin reports.

The Recorded Responses page functions similarly in 360 and in the Survey Platform, except that in 360, you do not need to worry about your data containing preview or test responses, and subject and admin reports replace the other reporting features available in the Survey Platform.

Recorded Responses can be viewed by navigating to the Data tab and making sure Recorded Responses is selected on the right.

Recorded Responses option in the upper right corner of the Data tab

Filtering Responses

To filter in 360, navigate to the Data tab and click Add Filter on the top-left. You can even save these filters to later if you’d like.

Add Filter option within the Data tab

Filtering responses in 360 is very similar to filtering responses in the Survey Platform, with just two key differences in the fields you can filter by.

First, you can find metadata fields listed under Embedded Data.

Filter options within the Data tab

Second, you cannot filter by participant contact information in 360.

Choosing Columns

You can customize the data that appears on your Recorded Responses page by choosing columns. This works the same way in 360’s Data tab as it does in the Survey Platform’s Data & Analysis tab.

When adding and removing metadata columns, look under Embedded Data.

Saving Layouts

After you’ve finished choosing columns, you can save this layout so you can feel free to change the columns again without losing configurations you may want to reuse. This works exactly the same in 360 as in the Survey Platform, so see our Survey Platform support page on saving layouts for more details.

Navigating the Data Table Pages

Navigating the Data Table pages works the same way in 360’s Data tab as it does in the Survey Platform’s Data & Analysis tab.

Viewing Individual Responses

Viewing individual responses works the same way in 360’s Data tab as it does in the Survey Platform’s Data & Analysis tab. Note that these responses do not contain participant-identifying information.

Exporting an Individual Response to PDF

Exporting an individual response to PDF works the same way in 360’s Data tab as it does in the Survey Platform’s Data & Analysis tab.

Deleting Responses

Deleting responses works very similarly in 360’s Data tab as it does in the Survey Platform’s Data & Analysis tab, with a few key differences.

360 does not have specialized preview or test survey functions that generate dummy data. So when you delete data by type, the only options are Imported Data and All Responses.

Delete Data option within the Tools dropdown menu in the Data tab

Also, because 360 does not have a quotas feature, the only option offered on the final Delete Responses popup is to delete the data.

Delete Responses pop up window

Response Editing

Response editing is a feature that allows you to edit your data right inside the Data tab. It works very similarly in 360’s Data tab as it does in the Survey Platform’s Data & Analysis tab. However, your edits will only appear in the Data tab itself. Your data edits will not appear in legacy data exports or in your 360 reports.

To edit response data to be reflected in exports & reports, you will need to export, edit, and reimport your data. Below is a step-by-step overview:

  1. Export your data via the legacy exporter. This will allow you to reimport your data later and match it to the correct participants.
  2. Open your data in a spreadsheet editor, such as Excel or Google Sheets.
  3. Make any desired edits.
  4. Delete any responses from the Data tab that you will be reimporting.
  5. Import your responses using the legacy importer.

For making edits to a single response, try retaking the response instead.

Creating New Fields

In Qualtrics, you can create new fields that add information to responses after they’ve already been recorded.

Attention: Although you can create variables for use in data exports and analysis, these variables cannot be pulled into admin or subject reports in 360.

Manual Variable Creation

You create a manual variable the same way in 360’s Data tab as you do in the Survey Platform’s Data & Analysis tab. Categorize based on attributes like age, dates, or certain answers to questions without having to set up Branch Logic and Embedded Data fields before launching the survey. You can also annotate responses or easily categorize text entry data.

Bucketing Variable Creation

The process of bucketing variables works the same way in 360’s Data tab as it does in the Survey Platform’s Data & Analysis tab. It allows you to combine choices from existing variables into new groups. Also check out our Editing Custom Variables page for information on how to edit bucketed variables.

Formula Variable Creation

You create a formula variable the same way in 360’s Data tab as you do in the Survey Platform’s Data & Analysis tab. It allows you to combine choices from existing variables into new groups. Also check out our Editing Custom Variables page for information on how to edit formula variables.