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Translating Messages (EX)

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Qtip: This page describes functionality available to Engagement, Lifecycle, and General Feedback projects. For more details on each, see Types of Employee Experience Projects.

About Translating Messages

You can save translations of your EmployeeXM email messages. These translations are automatically associated with the original message, so that you can send the same message in many languages without having to schedule separate emails to separate groups.

Adding a Translation to a Message

  1. Navigate to the Email Messages section in the Messages tab.
    A random email type is opened. The gear in the top-right corner of the rich content editor is clicked to reveal translation options.
  2. Select your message type.
  3. Click the message editor options icon on the far-right.
  4. Select Show Translation.
  5. Select the languages you wish to translate your messages to.
    A list of available languages with French and German checked off
  6. Click Close.
  7. Select the language you wish to edit the message for. You can return to this menu later to edit the other messages or to add more languages.
    Language selection dropdown next to the Schedule Email button. Rich content editor of the email to the right where you type translated material
  8. In the editing pane that opens to the right, type out or paste in your translation.
Qtip: When you save EmployeeXM messages to your library that have been translated in your Email Messages section, the translations are also saved. However, you can still create translations right inside the Library. Visit the linked support page for more details on how.

Additional Options

When you’re finished writing your translations and want to close the editing pane, you can click the message editor options icon on the far-right and select Hide Translation.

Under the gear, the Hide Translation option is highlighted

Qualtrics also offers an automatic translation feature. If you’d like Google Translate to translate these messages for you, click the message editor options icon on the far-right and select Auto Translate.

Under the gear, the Auto Translate option is highlighted

Specifying a Participant’s Language

Before you send out your translated messages, you will need to specify a language for each of your participants. That way, Qualtrics knows which messages to send to which participants.

You will want to include a column called Language when you upload your participants. In this column, you’ll assign every participant a language code rather than writing out the name of the language. See our list of available language codes.

If you’ve already uploaded a participant, you can also edit their language by first opening their Participant Information Window. Then add a field named Language and set it equal to the desired language code.

Attention: Qualtrics does not dynamically change an email based on browser language setting. A language must be assigned to a participant before the email messages are sent out in order to have the correct message translation appears. Be sure you don’t skip this step!